Wilderness Hollow II Homeowners Meeting (BOD meeting ran concurrently)

December 4th, 2021 7pm

Via WebEx

1) Meeting called to order at 7:28pm

1. Attendees: Ben Grace, Pam Laplante, Glenn Cunningham, Maggie Snyder
2. Proxy – JT Vance

2) Approval of the minutes from the 12/4/2020 meeting

1. NOTE: ACC Committee to be set up this year
   1. Pam Laplante and Kelly Robertson to serve per last year's meeting
2. Ben Grace moves to approve the annual minutes, Glenn and Pam Seconded, Minutes pass unanimously
3. Board Minutes: Maggie moved, Ben seconded – passed unanimously

3) Reports of Officers: President and Treasurer

1. Maggie would like to add to new business front landscaping
2. Review of the budget
   1. For 2021, we are in the red for dues – but expect more to come in in December
   2. Reserve study is an annual budgeted item
   3. For 2022 we will also have the play structure inspected

4) Old Business:

1. Reserve Study
   1. Landscaping Refurbish plan for $2,100
   2. Entry Monument Repair $2,100
   3. Looking at the new budget, we have bark budgeted at $1,500
   4. Tree maintenance and removal – budgeted for $1,240
2. Budget – No change in dues for 2022
   1. Pam: are we taking the appropriate actions to collect dues that are past due
   2. Glenn: How many units are in the HOA? Answer: 35
   3. Eydie: We only have 2 past due, less than 10%
   4. Eydie: Reserve study are to help plan for the future of an HOA.  Goes out 30 years and determine what assets the HOA will have to plan for.  We are currently at 63% funded.  Our goals it to get to the 70% mark or higher.
   5. Budget voted on at 7:50pm and passes unanimously (also passed per RCW as there wasn't 51% present)

5) New Business:

1. Board Elections:
   1. Maggie Snyder – Term has expired, and she would like to step down
   2. Glenn Cunningham – nominated for the open board seat by Vicki Cunningham, seconded by Maggie, Voted – approved unanimously 
2. Maggie – new plantings at the front entry.  Due to the heat, many of the plants died over the summer.  In general, we need new plantings and replace some the lights. 

1. 1. Eydie will contact the landscaper regarding the lighting
   2. Eydie will get an updated bid on the rejuvenating the entry area

1. The BOD determined who will fulfill which roles
   1. Ben Grace – President
   2. Erin Stewart – Secretary
   3. Glenn Cunningham – Treasurer
2. Pam Laplante – recommends sending a roof reminder
   1. Board voted and approved sending a postcard reminder regarding roofs and other ACC projects.
3. Board vote on approving online vote, Glenn Moved, Ben Seconded, Passed unanimously:
   Passed Voting Results Report - 2020-12-05 to 2021-11-30

   Account Name	Issue	Date Voted	Issue Title
   Wilderness Hollow II	11491	1/19/2021	ACC Roof Replacement Request
   Wilderness Hollow II	11503	1/20/2021	ACC Roof Replacement Request
   Wilderness Hollow II	9606	1/21/2021	Lien Filed--Attorney Collections Recommended-In Collections Slp--PP Requested
   Wilderness Hollow II	11473	2/3/2021	Vote To Replace Up Lights And Dead Plant At Monument $221.55
   Wilderness Hollow II	11518	2/3/2021	Deck Addition On Side Of House
   Wilderness Hollow II	11619	2/10/2021	Acc To Move Fence
   Wilderness Hollow II	11675	2/26/2021	ACC Paint Color Change Request
   Wilderness Hollow II	11860	4/16/2021	ACC Replace Garage Door To One With Sunrise Windows
   Wilderness Hollow II	12117	5/4/2021	ACC Landscaping Change Request Replace Grass With Brick And Swap Out Trees
   Wilderness Hollow II	12588	7/1/2021	Vote To Change Amfam Policy To Fusion To Pay Premium Of $731 Vs $1202 Currently
   Wilderness Hollow II	12530	7/1/2021	ACC Request Modification--Landscaping-Revised
   Wilderness Hollow II	13026	8/12/2021	ACC To Paint House New Colors
   Wilderness Hollow II	9606	8/19/2021	Lien Filed--Attorney Collections Recommended-In Collections Slp--PP Requested
   Wilderness Hollow II	13383	10/7/2021	ACC Roof Replacement
   Wilderness Hollow II	13648	11/7/2021	2022 Mgt Proposed Budget And Mtg Notice For Board Approval

   Failed Voting Results Report - 2020-12-05 to 2021-11-30

   Account Name	Issue	Date Voted	Issue Title
   Wilderness Hollow II	8443	1/2/2021	Late Fee Waiver Request--No Longer Needed Bal Paid--Still Failed

4. Discussion:
   1. Fence
   2. WH2 HOA is responsible for the fence along the park, not the fence that is behind homes
   3. The fence is projected to last an additional 2 years
5. Pam – Account Interest question what is $2.84? A: .1% per yr interest on savings reserve account

1. Glenn and Pam motioned, Ben Seconded, Passed unanimously
   1. 8:44pm meeting adjourned